Event Agreement Terms & Conditions
Service Period | Retainer & Payment | Changes and Cancellations | Parking | Photo Booth Access, Space, & Power |
Wifi Access | Online Gallery | Model Release | Client | Miscellaneous Terms | All Sales are Final
The person(s) whose signature(s) appear on this contract, known as “Client,” agree that Pix “N” Flix (PNF) Studios (“Company”) will provide photo booth services to the best of its abilities, in the manner described in this Agreement. This is a binding contract, which incorporates the entire understanding of the parties, and any modifications must be in writing, signed by both parties, and physically attached to the original agreement.
Pursuant to the responsibilities of the Client, Company agrees to have a photo booth operational for a minimum of 80% during this period; occasionally, operations may need to be interrupted for maintenance of the photo booth.
RETAINER AND PAYMENT
Payment is to be made in full at time of purchase. If payment is not made in full at the time of purchase, then a non-refundable retainer is to be paid, in the amount of $350. The remaining amount due is to be paid in full at least 21 days before the Client’s event, unless otherwise stated. If client fails to make the
remaining payment within 21 days of the Client’s event date, the event will be canceled and the Client will forfeit whatever deposit was made. If the Client uses the equipment for a period of time in excess of the service period agreed to, Client is liable for any overage in time at the cost of $250/hr., which will be
billed in half-hour increments.
CHANGES AND CANCELLATIONS
Any request for a date, time, or location change must be made in writing at least thirty (30) days in advance of the original event date. Change is subject to photo booth availability and receipt of a new Service Contract. If there is no availability for the alternate date, time, or location, deposit shall be forfeited and no photo booth services will be provided. Any cancellation occurring less than thirty days
prior to the event date shall forfeit all payments received. If cancellation is made due to a NJ state shutdown of your selected venue, from COVID, a change of date will be offered, up to a year from the original scheduled date.
Client shall provide parking for Company’s vehicle while at Client’s Event. The parking space shall be within close proximity to the venue, and Client shall provide any necessary permit or pass prior to the event date.
PHOTO BOOTH ACCESS, SPACE, AND POWER
Client shall arrange for an appropriate space for the photo booth at Client’s venue. Space must be level, solid, and at least 10x10x10. It is the Client’s responsibility to ensure access is possible. Photo booth may be placed in an exterior location, provided it is protected from weather. Client is responsible for providing power to the photo booth (110V, 10 amps, 3 prong outlet).
Company social media packages requires Client to provide or guarantee a venue Internet connection of at least (1MB). Company is not responsible for insufficient social media features below the required Internet speed.
Upon receiving downloadable links for high-resolution files, Client accepts all responsibility for archiving and protecting the photographs. Company is not responsible for the lifespan of any digital media provided for any future changes in digital technology or media readers that might result in an inability to read discs/drives provided. It is the Client’s responsibility to make sure that digital files are copied to new media as required.
Company reserves the right to use images produced with its photo booth under this Agreement to transfer to a third-party, host, store, cache, reproduce, publish, display (publicly or otherwise), perform (publicly or otherwise), distribute, transmit, modify, adapt, and create derivative works, and to
reproduce the same images, in each case for the purpose of promoting the Company, its services, and other good-faith business purposes.
WARRANTS THAT IT HAS ACTUAL AUTHORITY TO AGREE TO THE USE OF THE LIKENESS OF ALL PERSONS INCLUDED IN THE IMAGES IN THIS MANNER AND SHALL INDEMNIFY THE COMPANY IN ACCORDANCE WITH THE INDEMNIFICATION CLAUSE PROVIDED IN THIS AGREEMENT BELOW.
LIMITATION OF LIABILITY; WAIVER
Under no circumstances, except as otherwise stated in this agreement, will the Company, nor any of their employees, managers, officers, or agents be liable to the Client for any loss or damages of any kind (including, without limitation, for any direct, indirect, economic, exemplary, special, punitive, incidental or consequential losses or damages) that are directly or indirectly related to: (A) The photo booth service; (B) Any action taken in connection with copyright or other intellectual property owners, including without limitation any intellectual property right, publicity, confidentiality, property or privacy right; (C) Any errors or omissions in the service’s operation; or (D) Any damage to any user’s
computer, mobile device, or other equipment or technology. In no event will the Company be liable to Client or anyone else for loss, damage, or injury, including, without limitation, death or personal injury. Some states do not allow the exclusion or limitation of incidental or consequential damages, so the above limitation or exclusion may not apply to Client.
Client agrees to defend (at Company’s request), indemnify, and hold the Company, its employees, managers, officers, and agents harmless from and against any claims, liability, damages, losses, and expenses, including without limitation, reasonable attorney’s fees and costs, arising out of or in any way
connected with any of the liability stated above, including but not limited to any action taken in connection with the model release provided in this agreement, copyright or other intellectual property owners, including without limitation, any intellectual property right, publicity, confidentiality, property or privacy right.
In the event Company is unable to supply a working photo booth for at least 80% of the Service period, Client shall be refunded a prorated amount based on the amount of service received. If no service is received, Company’s maximum liability will be the return of all payments received from Client. Prior to any party commencing an action, each party shall meet in a good-faith attempt to resolve
their differences. Should both parties be unable to resolve their dispute, both parties agree to submit their dispute to a neutral mediator. Both parties agree to the jurisdiction, venue, and choice of law of Company’s principle place of business at the time of the execution of this Agreement.
ALL SALES ARE FINAL
Client understands and agrees that all sales and service fees are final.